COBRA/HIPAA ADMINISTRATOR

COMPARISON OF SERVICE AND FEES

Other

Services Furnished COBRA Plus Administrator

**Initial in-house training session for personnel responsible for COBRA/HIPAA Compliance	Yes
Procedures manual for COBRA/HIPAA furnished to in-house personnel	Yes
Initial Notifications by first class mail with Proof of Mailing to all qualifying insured as of Plan take-over date (COBRA/HIPAA)	Yes
Initial Notifications sent by first class mail with proof of mailing to all qualifying insured’s after Plan take-over	Yes
** Web site for communicating Qualifying Events for in-house personnel	Yes
**”Reason for Change” forms furnished to in-house personnel to avoid Employer liability for “deemed notifications” by Employees (i.e., changes of beneficiary, change of residence, etc.)	Yes
Qualifying Event notification sent by first class mail with Proof of Mailing Certificate to all Qualified Beneficiaries	Yes
HIPAA Certificate of Creditable Coverage sent with Qualifying Event Notification and Second Certificate sent following termination of COBRA	Yes
Update Notifications by first class mail sent to covered Employees, COBRA participants, and/or Qualified Beneficiaries as may be required by amendments to the regulations or changes to covered benefit plans	Yes
Service Contract	Yes
Fee Guarantee for two years	Yes
Fee Guarantee for three years	Negotiable

**Initial COBRA Audit at Plan Takeover	Yes
**Annual COBRA Audit	Available
Provide New Hire, Qualifying Event and Reason for Change forms to be used by the Employer	Yes
Establishment of all covered Benefit Plans on COBRA Plus system	Yes
Notifying the Employer of known changes or updates relating to compliance with the act	Yes
**Open Enrollment/New Plan materials sent to current COBRA participants	Yes
Notifying the Employer of any discrepancies or conditions it discovers during the course of its operations, which may require action by the Employer	Yes
** Billing, tracking, premium collection and remittance to the Employer of COBRA Premiums	Yes
Maintain computer and/or physical records of all notices sent. Qualifying Event Notices will be recorded on ledger books approved by the U.S. Postal Service	Yes
Termination Notification upon non-payment of premium or end of COBRA term. COBRA Plus will maintain a database of qualifying beneficiaries to whom notifications have been sent. Data will include all pertinent information reported to the Employer	Yes
Provide Employer with confirmation of all notifications sent. Confirmation reports include reason for notice, qualifying event, qualifying date, notifications date, and the deadline for any response by the qualifying beneficiary	Yes
Annual Fees all inclusive; (i.e., no other supplemental fees charged during the Plan Year) based upon current participants	Yes Quoted on a per plan basis
Are Employees sold or required to buy insurance products	No

**Often overlooked by company and administrator